Hire a pre-vetted virtual legal assistant to run client intake, calendars, case records and billing admin. Working in your time zone and available to hire in about 48 hours.
A virtual legal assistant is a trained legal support professional who works remotely as a full-time member of your firm, handling the same work an in-house assistant would: client intake, document preparation, calendar and deadline management, billing admin, and client communication. The difference is location, not scope.
Because the work is done inside your case management system rather than in your office, almost every legal support role can be staffed this way. Firms commonly hire virtual legal assistants, paralegals, intake specialists and case managers under the same arrangement.
Virtual legal assistant services and virtual legal assistant companies are the same category described from two directions — one is the work, the other is the provider. What actually differs between providers is where the talent sits, whether the assistant is dedicated to your firm or shared across several, and whether HR, payroll and compliance are handled for you.
We place dedicated, full-time Latin American legal talent on US business hours. No shared assistants, no lock-in, and HR and payroll are included.
A virtual assistant for lawyers can cover almost any support function in a law firm. These are the roles we place most often — each is a dedicated, full-time hire working your hours.
General legal support: document prep, correspondence, file management and client communication. The default hire for firms adding their first virtual assistant.
Substantive casework — research, drafting, discovery and trial prep. A paralegal virtual assistant carries matters rather than just supporting them.
First contact with potential clients: screening enquiries, capturing case details and qualifying which matters are worth an attorney’s time.
Owns matters after signing — deadlines, client updates, records requests and moving files toward resolution.
Calendaring, court filings, correspondence and the administrative backbone attorneys rely on day to day.
Answers and routes calls, books consultations and keeps your front desk staffed without a front desk.
Case law, statutes and precedent research delivered as usable memos rather than raw search results.
Trust accounting, billing, invoicing and reconciliation for firms that need the books handled properly.
Scheduling, inbox management, data entry and the general admin load that pulls attorneys off billable work.
Browse a selection of our top virtual legal assistant talent.
$2.2k/mo
10 YearsDetail-oriented and highly organized Virtual Legal Assistant, experienced in providing support to attorneys.
$2.2k/mo
3 YearsBilingual Virtual Legal Assistant with strong legal support experience across U.S.-based law firms and international teams.
$2k/mo
3 YearsExperienced Virtual Legal Assistant proficient in meticulous organization of client records and case documentation.
$1.9k/mo
5 YearsLegal clerk and customer support professional with experience in administration and office management.
$2k/mo
3 YearsExperienced virtual assistant accustomed to working with US firms. Skilled at client intake and calendar management.
We’ll set up a quick consultation call, where our senior talent specialists can get to know the role you need covered and the software your firm runs on.
Every virtual legal assistant in our talent platform has undergone a rigorous AI-powered vetting process to ensure they can run the front office of your law firm from day one.
Our platform connects US law firms with top virtual legal assistants and other legal support professionals.
5+ Years
Trusted by law firms of every shape and size
100+
Skills listed and validated our profiles
4+ Years
Average experience our talents bring to the table
Virtual legal assistants provide remote administrative and operational support to law firms. They handle client intake, calendar and inbox management, CRM upkeep, and billing admin, freeing your attorneys and paralegals to focus on substantive case work.
Virtual legal assistants are generalists who adapt to any firm’s administrative workflow, from personal injury intake to immigration case coordination. They are not a substitute for a certified paralegal on substantive legal work.
Most firms bring one in for one of three reasons: intake calls are being fielded by attorneys who should be billing, the calendar and inbox have become unmanageable, or case records and client follow-ups are quietly slipping between matters. A virtual legal assistant absorbs that operational layer so your attorneys and paralegals stay on billable work.
Because our talent pool is based in Latin America, your assistant works your business hours rather than overnight, and most are bilingual in English and Spanish — which matters for firms with Spanish-speaking client bases in immigration, personal injury and family law.
Need higher-level court filing and drafting support instead? Browse our Remote Legal Assistants from $10/hr.
Virtual legal assistants do not need a law degree or paralegal certification. What matters is administrative excellence, software fluency, and confident client-facing communication.
It can be difficult to choose the right virtual legal assistant for your firm. Explore our hiring guide, or work through our recommended interview questions below.
Look for hands-on experience in case management software, CRMs, e-billing tools and Microsoft 365. Ask which platform they used most recently and what they did in it day to day — naming a tool is not the same as having run a matter through it.
Virtual legal assistants handle a lot of first contact, often with people in distress. A confident, empathetic phone manner is the single most important soft skill to test for, and the easiest to assess live during the interview.
Ask them to walk you through it end to end: answering the call, running your screening criteria, capturing details, opening the matter, and booking the consultation. You are listening for whether they think in processes or wait to be told each step.
You want concrete habits rather than reassurance — how they handle case files, what they do with documents containing client data, and how they would flag a request that felt outside their remit. Your firm remains responsible for supervision, so their instinct to escalate matters.
A good answer describes a system: how they triage competing deadlines, surface conflicts before they become problems, and keep matters from going quiet. Ask what they would do if two partners asked for the same slot.
“I was struggling to find the right paralegal for my law firm until I discovered HireParalegals. The process was seamless, and I was able to connect with a highly skilled paralegal who perfectly matched my needs. Their expertise has significantly improved our workflow, and I couldn't be happier with the outcome!”
Kath M. – US Law Firm
“Needed someone with a Personal Injury background and hadn't found any from the other platforms. HireParalegals hooked us up with a great candidate with the exact background we were looking for. Cheers!”
Jake T. – Personal Injury Firm
“We were looking for a bilingual paralegal to assist with our Latin American clients and HireParalegals were very helpful. We interviewed three great candidates and hired our top choice within a week.”
Melanie H. – Immigration Law Firm
“Our team was looking for a compliance officer/paralegal to join our legal team and we couldn't be happier with Maria. Thanks HireParalegals!”
Tom L. – International Bank
